To apply for membership of either of the National Codes, simply complete the declaration form and the property schedule that appear on the final two pages of the relevant Code document and return to the National Codes Administrator.

There are two Codes; one for accommodation owned or managed by educational establishments and one for accommodation owned or managed by non educational establishments. However, because in some situations - especially where student accommodation is provided in partnership between a provider of services and an educational establishment - it is not easy to decide which party is managing/controlling the accommodation, a framework of test questions has been developed to determine which of the two Codes is most appropriate.

Both Codes currently run until December 2020 and membership will last until then regardless of when a member joins.

Fees
The membership fee varies depending on the number of bed spaces that are being managed and the way in which compliance with the Code is verified (for members of the Educational Establishments Code, only).

The membership fee is payable on an annual basis and is set by the Committee of Management at its November meeting. For 2018 the fees are as follows (all figures are exclusive of VAT):

  • Existing members of both Codes (who are verified externally) with less than 682 bed spaces, £725;
  • Existing members with 682 or more bed spaces, £1.10p per bed space;
  • New applicants to either Code (who are verified externally) with less than 600 bed spaces, £725; 
  • New applicants with 600 bed spaces or more, £1.25 a bed space.
  • In addition, all new applicants are required to pay an additional fee of £200 for the first calendar year that they apply to join;
  • Members of the Educational Establishment Code who are verified via a Peer to Peer System pay either the minimum fee of £750 OR at £0.72p a bed space if they have 1,043 or more bed spaces. 
  • Any new applicants wishing to join the Educational Establishment Code and not be externally verified will be charged either the minimum fee or £0.90p a bed space, if they operate 830 or more bed spaces.

Before applying you need to ensure that you apply for membership of the correct Code. Once your forms (and fee payment) have been received then the National Codes Administrator will contact you with details of the assessment and verification procedures. 

In the first instance you will be asked to complete a self-assessment questionnaire (SAQ). Once that has been returned then your membership application will be considered as being 'live' and, at that stage, it would only be possible for an applicant to withdraw from the membership process if they, a)cease to manage student accommodation that falls within the scope of the relevant Code; or b)are removed as a result of action taken through the complaints and tribunal procedures.

Membership will only then be granted following a successful verification visit to one or more of the developments that you manage, which will usually take place within 30 days of the SAQ being returned.